Restrict office keys and access cards to those who actually need
Keep complete, up-to-date records of the disposition of all office
keys and cards.
Have adequate procedures for collecting keys, company I.D. cards,
and building security entry cards from terminated employees.
Secure all computers, photocopiers, laptops, etc. if possible
Restrict duplication of office keys, except for those specifically
ordered by you in writing.
Require that all keys be marked with "Do not Copy".
This will prevent legitimate locksmiths from making copies without
Establish a rule that keys must not be left unguarded on desks
Require that filing cabinet keys be removed from locks and placed
in a secure location after opening of cabinets in the morning.
Prevent unauthorized personnel from reporting a "lost key"
and receiving a "replacement".
A responsible person should be in charge of issuing all keys.
Store keys systematically in a secured wall cabinet of either
your own design or from a commercial key control system.
Keep a record showing issuance and return of every key, including
name of person, date and
Use telephone locks to prevent long distance calls when the office
Provide at least one lockable drawer in every secretary's desk
to protect purses and other personal effects.
Establish a rule that purses and personal property such as cameras
should be kept inside employees' desks.
Instruct male employees to remove wallets from jackets hung in
closets on the back of office doors or hung on coat racks.
Shred all important papers before discarding in wastebaskets.
Insist on identification from repairmen who come to work in your
Deposit incoming cheques and cash each day so that you do not
keep large sums in the office overnight.
Clear all desks for important papers every night and place them
in locked fireproof safes or cabinets.
Frequently change the combination of your safe to prevent anyone
from memorizing it or passing it on.
Ensure the front door is locked as soon as the receptionist leaves
work. Do not leave the area unattended with the door unlocked.
When working alone in the office at night, set the front door
lock to prevent anyone else from entering.
Keep the police, fire, building maintenance/superintendent, and
security telephone numbers posted and handy.
Check to see that no one remains in hiding behind you at night
if you are the last to leave the office.
Double check to see that all doors are securely locked before
Have an inventory listing all office equipment in your office
space including serial number and identification.
Require written authorization by a responsible person before any
office equipment is released for repair or maintenance.
For those offices that are equipped with a burglar alarm system,
make sure the alarm equipment is set properly each night, and
advise the Building Operations Manager of a contact person in
the event of alarm.
Please report immediately the presence of any unfamiliar or suspicious
individuals within the building to the Building Operations Office.